Which type of documented information to be retained or prepared for ISO 45001 ?
ISO 45001 is known as Occupational health and Safety management system, it was introduced in March 2018, previously all the requirement was formulated in OHSAS, OHSAS is British standard for safety management system. An organization has to prepare or formulate so many documented information to comply the requirement of 45001 and it is mandatory to prepare some of process or procedure to show the intention of compliance it is a very big question, what type of records or document to be prepared? because there are 10 clauses in standard and so many sub clause in different clause. it is very confusing that how the requirement is identified for which operation and which record retained as evidence. the following are list of documented information to be prepared each clause wise.
List of Documented information clause wise is as below:
Clause 4 : – Context of the organization
4.1 organization context
- List of external and internal issues or external and internal issue register
4.3 Identification of need and expectation of all interested parties including workers
- Need and Expectation Register
4.3 Determination of Scope for OH& S Management system
- Documented Scope statement
4.4 OH & S management System
- List of all Process for OH & S MS and their Interaction Chart –Process interaction Chart
Clause 5: Leadership and worker partication and involvement
5.1 Leadership and committment
Top management committment and leadership for effective implementation of OH & S MS
5.2 Occupational Health and Safety Policy
- A well-defined and authorized Document of OH & S Policy
5.3 Roles , Responsibilities and authority
- A written document of Roles Responsibility and authorities of all level of Empoyee and worker
5.4 Consultation and Particiaption of worekers
- A Documented procedure for workers consultation and participation including method , mechanism, review, assessment. Worekr can partiicpate thorugh Training , Safety Committe meeting etc.on various subject as prescribed in clause .
6.1.1 Addressing risk and opportnities
- Risk and opportunities Register or Enterprize risk and opportunity Register
- SWOT and STEPLEE chart for Risk and opportunities
- A documented Written Procedure for Risk and Opportunities .
6.1.2.1 , 6.1.2.2 , 6.1.2.3:- Hazard identification and risk assessment of risk and opportunities and action to eliminate all the risk
- A well defined procedure for Hazard identification and Risk Assessment
- Hazard identification and Risk assessment Register –HIRA Register
6.1.3 :- Identification of legal and other requirement pertinant to OH& S
- A well defined Procedure for determination of legal and other requiremnt and how to comply these ?
- Legal calender or legal Register
6.2 .1: – Objective for OH & S management system
- Objectice and KPI sheet
6.2.2:- Action plan to achieve the objective
- Action Sheet to achieve Objective with the Heading of , What action required, what resources required, Responsible person name , start and completion date of target , how the assess the effectivness etc.
7. Supports
7.1 :- Resources
- List of Emloyee
- List of Machinery
- List of Equioment and Instrument
- List of Machinery and equipment covered under Legal requirment
- List of Lab Quipment and Instrument
- List of Utility ansd services
- List of Calibration equipment
- List of Raw material
7.2 :- Competence
- Competence and Skill Requirement Matrix for various level of employee and worker (including education, skill, experience etc. )
- Training Plan on various subject for skill development and competency
- Training Attendance sheet
- Training effectivness assessment Record
- Training need analysis Record
7.3:- Awareness
- Display of Safety Sign board
- Training Attenadance sheet
- Tool box talk Record
- On the Job Training Record
- Safety Committe meeting Record
- Industrial tours
- Attendance Sheet of external seminar and meeting
- Public address system installation.
7.3:- Communication
External Communication
- Procedure for External and internal commuication as per subject prescribed in Clause
- External communication File having all official outward, letter, reply , report submssion, circular, notification etc.
- Application for license , consent etc.
Internal Communication
- Inter department circular, Notice, Mail etc.
8. Operation
8.1.1 Operation Planning and Control
- Prepare the SOP , define the various operating parameres and mechanisam for control of all Operation with reference to Occupational Health and Safety.
- Maintain the different type of Logbook , register etc.
8.1.2 Eliminating hazard and reduce the OH & S Risk
- Procedure for hazard identification and risk assessment
- Hazard identification and risk assessment Register
8.1.3 Management of Change
- Procedure to address how to manage the change as per standard requirement
- Change Control form
8.1.4.1 to 8.1.4.3 : Procurement , Contractor and Outsoursing
- A Procedure for Procurement of material ,service and outsource services consider OH & S requirement.
8.2 : Emergecny preparedness and Response
- A Procedure for Emergency Control
- Mock drill Plan
- Mock drill record
- Training Record of training of Emergency Plan