What is On site Emergecny Plan or Emergency preparedness plan?
As per name itself show the objective of the onsite emergency plan or Emergency preparedness plan, it is related to handle the emergency situation at workplace or factory or other occupational workplace . it is a authentic document or guide which tell us how to deal with different type of emegency situiation if occur at site . it is a mandatory and crucial document of factory or workplace site . Emergency plan should be there in each and evry factory specially in chemical, Oil and gas, Pharma , engineering and off sore work.
Is there any Legal, Statutory and Other Requirement pertinent to Emergency Plan?
In indian perspective , the Matters realted to factory is enfocre by Directorate of industrial safety and health of different region , zone or area alloted .All the factory in india regulated by The factory act 1948 and satate rule framed under the factory Act.
As per factory act-1948 , Chapter IV -A , Special Provision to hazardous process, section 41-B, sub section ((4), stated that it is duty of every employer to drawing a onsite emergency plan with approval of DISH office and make know to all worker employed and general public also. Another rule Like MSIHC -1989 also required to formulate the Emergency Plan. So it is a statutory requirement of various act and rule to prepare the Emergency Plan. All the State rule also require the Emergency plan for prescribed factory in their jurisdiction and area of concern.
As per ISO 450001, Clause 8 , Operation Planning and control, Sub clause no 8.2, it is mandatory requirement to prepare the emergency plan, conduct mock drill and keep the documented information as evidence of both. Other requirement also there regarding Emergency Planning and control.
What Content should be there in Emergency plan ?
In some statutory Like State Rule, Prescribed the format with content of emergency Plan. MSIHC rule -1989 also determine the mandatory content as format but there is no thumb rule for special about content of emergency plan. Generally the following content are formulate a detailed and comprehensive Emergency Plan if we include in to the same .
Major Content and Information heading are as follows in emergency Plan
- CHAPTER 01 – PRELIMINARY
- 1.1 Introduction and scope of this plan
- 1.2 Identification of the factory
- 1.3 Definitions
- 1.4 Objectives of the emergency plan
- 1.5 List of Possible emergency situation
- CHAPTER : 02 – RISK AND ENVIRONMENTAL IMPACT ASSESSMENT
- 2.1.1 Storage hazards and controls
- 2.1.2 Storage facilities of gases, quantity, no. of tanks
- 2.1.3 Storage Facilities, quantity of Flammable, Corrosive Material.
- 2.1.4 Brief Description of Process
- 2.2 Hazards in the works
- 2.2.1 Probable hazards in production plant (Most Vulnerable area)
- 2.3 Procedure for containing emergency
- 2.4 Calamities and their controls measures
- 2.5 Emergency action planning for Other Emergencies in the company premises
- 2.6 Hazardous area classification
- 2.7 Development of a task force
- 2.8 Trade waste disposal
- 2.9 Records of past incidents
- 2.10 HAZOP for different plants
- 2.11 Environment impact assessment
- CHAPTER 03 – EMERGENCY ORGANIZATION
- 3.1 Role of key personnel
- 3.1.1 Site Main controller
- 3.1.2 Incident controller
- 3.1.3 Deputy incident controller
- 3.1.4 Role of Security Officer
- 3.1.5 Role of Manger EHS
- 3.1.6 Role of Factory Medical Officer
- 3.1.7 Role of Head HR and Admin
- 3.1.8 Role of Engineering Coordinator.
- 3.1.9 Role of Telephone Operator
- 3.1.10 Role of Emergency Supporting
- 3.2 Assembly
- 3.3 Emergency control room (ECR) / Shadow emergency control room (shadow ECR)
- 3.4 Fire & toxicity arrangements
- 3.5 Medical arrangements
- 3.6 Transport & evacuation arrangements
- 3.7 Pollution control arrangements
- 3.8 Other arrangements
- CHAPTER 04 – COMMUNICATION SYSTEM
- 4.1 Communication chart
- 4.2 Raising the siren
- 4.3 Declaring major emergency
- 4.4 Telephone messages
- 4.5 Communication of emergency
- 4.5.1 Inside the factory to the employees
- 4.5.2 Key personnel & essential staff
- 4.5.3 In event of offsite emergency – to outside emergency services & authorities
- 4.5.4 To neighboring firms & general public
- CHAPTER 05 – ON SITE ACTION
- 5.1 Pre-emergency activities
- 5.1.1 Internal safety surveys & inspections
- 5.1.2 Third party inspection & audit
- 5.1.3 Pressure testing
- 5.1.4 Non-destructive testing
- 5.1.5 Safety valve / relief valve testing
- 5.1.6 Fire system testing
- 5.1.7 Mutual aid services
- 5.1.8 Training
- 5.1.9 Protective equipment
- 5.1.10 Communications
- 5.1.11 Emergency lights
- 5.1.12 Emergency control room / shadow emergency control room
- 5.1.13 Assembly points
- 5.1.14 Liaison with state authorities
- 5.1.15 Hospital facilities
- 5.1.16 Outside shelters
- 5.1.17 Statutory information.
- 5.2 During Emergency
- 5.2.1 Controlling emergency
- 5.2.2 Evacuation and transportation…
- 5.2.3 Safe shut down
- 5.2.4 Use of mutual aid
- 5.2.5 Use of external authority
- 5.2.6 Medical treatment
- 5.2.7 Head count
- 5.2.8 Search and Rescue Operation
- 5.2.9 Access of records
- 5.2.10 Public relations
- 5.2.11 Rehabilitation
- 5.3 Post emergency activities1
- CHAPTER 06 – OFF SITE EMERGENCY PLAN
- 6.1 Objectives of off-site emergency plan
- 6.2 Assessment
- 6.3 Role of Factory Management
- 6.4 Role of Local authority
- 6.5 Role of Fire Authority
- 6.6 Role of Police and Evacuation authorities
- 6.7 Role of Health authorities
- 6.8 Role of the Mutual Aid Members
- 6.9 Role of the Dy. Director ,DISH
- CHAPTER 07 – NATURAL CALAMITIES MITIGATION PLAN
- 7.1 Earthquake – Safety
- 7.2 Flood – Safety
- 7.3 Storm – Safety
- 7.4 Tsunami – Safety
- 7.5 Thunderstorm & Lightning strikes – Safety
- 7.6 Pandemic and Epidemic Disease
- CHAPTER 08 – TRAINING, REHEARSAL AND RECORDS
- 8.1 Need of training and rehearsal
- 8.2 Training & awareness
- 8.3 Mock drill
- 8.4 Records
- WORK INSTRUCTION FOR ON SITE EMERGENCY PLAN
- BUSINESS CONTUNITY PLAN
What and Which type of information to be annexed to get quick information?
List of major Annexure of Information o be attached with Emergecny Plan.
| 1.Identification of Factory (Authority Approved Layout |
| 2.Site Plan |
| 3.General Arrangement and Evacuation Plan |
| 4. List Storage Hazard and their Control |
| 5. List MSDS (Material Safety Data Sheet) |
| 6. List of Process and Vessel Hazard and Control |
| 7. List of Emergency Scenario and Mitigation Measures |
| 8. List of Trade Waste nad Disposal |
| 9. List of people for Emergency Task Force |
| 10.BLEVE Scenario Effect Distance |
| 11.Environment Impact Assessment |
| 12.Weather Condition |
| 13. Name , Address of resident and contact no of Site Man Controller / Runner Up |
| 14.Name , Resident address and contact no of Incident Controller / Runner Up |
| 15. List of Key Personnel with contact no and seating availability |
| 16. List of Essential Workers |
| 17. Location and InCharge name Safe Assembly Point |
| 18.Emergency Control Centre with necessary emernecy equipment |
| 19.Fire and Toxicity Arrangement (Equipemnt Details) |
| 20.Fire and Toxicity Arrangement |
| 21.Emergency Siren Code (Type of different siren patterns , Testing time and da etc.) |
| 22.Nominated Person to declare Major Emergency (Name of Person , seating availability and contact No) |
| 23.Statutory Communication |
| 24.Separation Distances (Pressure vessel, Stoarge tank , Building etc) |
| 25.Transportation Arrangement (Name and Conatct no Transporter for evacuation) |
| 26.Outside shelters for Evacuated People ( Name and Location with conatct no.) |
| 27. List of Trained First Aider |
| 28. Medical Arrangement |
| 29. List of Fire Extinguisher |
| 30. Responsibilities’ and Duties of Emergency Team |
| 31. List of External Phone Nos. |
| 32. List of Internal Phone Nos. |
| 33. Location of spill kit and Content of spill kit |
| 34. List of all safety Equipment Available at site |
| 35. List of Emergency Equipment in Emergency Control Centre |
| 36. Search Rescue & First Aid method |
| 37.Shutdown Procedure for QC Department |
| 38.Shutdown Procedure for Production Department |
Mock Drill or Rehearsal of Emergency Plan
Generally the Mock drill for Onsite Emergecny Plan should be condcuted atleast once in six Month. but it is depend on how many emergecy secenarios area there in Plan. Accrdingly the Mock drill to be conducted . Mock drill conduction is mandatory requirement under different statutory Provision like factory Act, MSIHC rule, State factory rule etc. A documenetd evidence of mock drill to be preaperd and keep as record with photograps of drill is a good practice to show the compliance of requirement.